Data required for invoice processing

Reference information for the key tables and required data used to process invoices in Accounts Payable Operations.

Data required for invoice processing

Data in the following key tables should be populated for processing an invoice within Accounts Payable Operations.

Purchase order
Purchase order lines
Supplier
Supplier Legal Entity Mapping
Supplier contact
Legal entity
Cost center
Ledger account
Payment terms
Tax code fields
Tax type fields
Organization tax details
Purchase order
Field descriptions for the purchase order record in the [sn_shop_purchase_order] table used for reviewing or completing purchase order details for invoice processing.
Purchase order lines
Field descriptions for the [sn_shop_purchase_order_line] table, which stores individual line items under a purchase requisition or sourcing request.
Supplier
Field descriptions for the [sn_fin_supplier] table used to manage supplier records and associated products in primary data.
Supplier Legal Entity Mapping
Field descriptions for the Supplier Legal Entity Mapping table in APO, which links supplier and customer legal entities to route invoices, purchase orders, and payments correctly.
Supplier contact
Field descriptions for the [vm_vdr_contact] table, which stores supplier contact details used in the Supplier Collaboration Portal.
Legal entity
Field descriptions for the [sn_fin_legal_entity] table, which stores internal legal entities that request purchases.
Cost center
Field descriptions for the Cost Center [cmn_cost_center] table used to create and manage cost center records that link financial systems to IT services.
Ledger account
Field descriptions for the [sn_fin_gl_account] table, which stores ledger account data fetched from an ERP system, and used when viewing or updating general ledger account records associated with invoice generation.
Payment terms
Field descriptions for the [sn_shop_payment_term] table, which stores payment terms that apply to invoice transactions.
Tax code fields
Field descriptions for the Tax code form used to create and review tax codes applied to invoices.
Tax type fields
Field descriptions for the Tax type form used to define and apply tax types to invoices.
Organization tax details
Field descriptions for the organization tax table [sn_fin_org_tax_detail], which stores supplier tax registration details used when reviewing or configuring supplier tax information in Accounts Payable.