Exploring Enterprise Asset Management
Use the Enterprise Asset Management application to optimize the quality and performance of assets by reducing downtime, increasing asset utilization, and extending asset lifespan while reducing operating costs for asset-intensive organizations.
Enterprise Asset Management overview
The Enterprise Asset Management automates the full lifecycle of your physical business assets with prescriptive workflows. With Enterprise Asset Management, you can maximize the return on your enterprise assets, control capital and operating costs, and reduce risk by tracking and managing your assets from planning to disposal.
Enterprise Asset Management users
| User | Description |
|---|---|
| Enterprise administrators | Work involves planning strategic initiatives, managing capital planning, and optimizing asset returns. |
| Enterprise asset managers | Work involves decreasing downtime, extending asset life, and rationalizing inventory. |
| Enterprise technicians | Work involves increasing productivity and improving response time. |
| Medical asset managers | Similar to the tasks carried out by an enterprise asset manager, though specifically within the healthcare sector. |
| Medical technicians | Similar to the tasks carried out by an enterprise asset technician, though specifically within the healthcare sector. |
| Facility asset manager | Similar to the tasks carried out by an enterprise asset manager, though specifically within the facility management sector. |
| Facility technician | Similar to the tasks carried out by an enterprise asset technician, though specifically within the facility management sector. |
| Operational technology asset manager | Similar to the tasks carried out by an enterprise asset manager, though specifically within the operation technology sector. |
| Operational technology asset technician | Similar to the tasks carried out by an enterprise asset technician, though specifically within the facility management sector. |
Enterprise Asset Management workflow
The following illustration describes the tasks involved in the Enterprise Asset Management workflow.
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Enterprise Asset Management workflow
Enterprise Asset Management workflow
- A user in any role initiates a request for an asset using the Service Catalog application
- The request is created and sent for approval.
- Following approval, the asset manager begins the process of sourcing the requested asset.
- The asset manager evaluates whether to source the asset locally from a stockroom, transfer it from another location, or create a new purchase order.
- The asset manager decides to create a new purchase order to source the asset.
- Upon receipt of the purchase order, the field technician deploys the asset.
- The asset manager uses work order and work order tasks to track and manage work for the asset.
- Additionally, the asset manager can create contracts for the asset and manage by taking actions on contracts that are nearing expiration or already expired.
- The asset manager can also track the total cost of ownership for the asset.
- As the asset approaches the end of its useful life, the asset manager assesses whether to replace or dispose of the asset.
- Based on the decision, the asset manager initiates either a refresh flow or a disposal flow for the asset.
Enterprise Asset Management benefits
| Benefit | Feature | Users |
|---|---|---|
| Get visibility into all aspects of your assets such as dashboards, asset count by model, lifecycle state, model category, and the overall performance of assets. | Enterprise Asset Workspace | - Enterprise administrator - Enterprise asset manager |
| Use your own customized workspace for medical and facility industries. | Configurable workspaces | - Medical asset manager \(for the Medical Asset Workspace\) - Medical asset technician \(for the Medical Asset Workspace\) - Facility asset manager \(for the Facility Asset Workspace\) - Facility asset technician \(for the Facility Asset Workspace\) - Enterprise administrator - System administrator |
| Maximize asset value with comprehensive cost analysis of owning and managing assets. | Total Cost of Ownership (TCO) for enterprise assets | Enterprise asset manager |
| Track, manage, and maintain discrete enterprise and linear assets. | Linear assets in Enterprise Asset Management | Enterprise asset manager |
| Onboard single and multiple assets using playbooks. | Create an asset onboarding process | Enterprise asset manager |
| Simplify enterprise asset offboarding process using a reclamation workflow. | Enterprise asset reclamation | Enterprise asset manager |
| Rate assets by risk level and generate color-coded heatmaps. | Risk scores | Enterprise administrator |
| Track and manage work for your enterprise assets by using work orders. | Managing work orders for your enterprise assets | Enterprise asset manager |
| Create and manage enterprise asset contracts. | Create and manage contracts for enterprise assets | - Enterprise administrator - Enterprise asset manager |
| Get defective enterprise assets in a stockroom repaired quickly using the Repair flow. | Repair flow | Enterprise asset manager |
| Locate and pick the assets in your stockroom efficiently by using the ServiceNow Mobile Agent application. | Inventory picking | Inventory user |
| Track asset movement from the receiving bay of the inventory to the designated space within the stockroom using the Asset put away task. | Asset put away | Inventory user |
| Return assets that are in your personal stockroom easily by creating Drop off tasks. | Drop off tasks | - Enterprise asset technician - Enterprise asset manager |
| Receive enterprise and consumable assets at stockrooms from any workflow at a centralized location | Receiving enterprise and consumables assets at stockrooms | Asset managers/ Inventory users |
| Assess how effectively and efficiently assets fulfill their intended functions within your organization using the Asset performance reports. | Asset performance reports | Asset managers |
| Track and manage stockrooms efficiently by evaluating the inventory reports. | Inventory reports | Inventory users |
| Enhance maintenance efficiency with standardized and predefined failure and resolution codes. | Failure and resolution codes | Enterprise administrators/ Inventory administrators/Inventory users/Enterprise asset technicians |
What to explore next
To learn more about configuring and using the Enterprise Asset Management application, see the following topics: