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Release: Australia · Updated: 2026-03-12 · Official documentation · View source

Asset fields for enterprise assets

A detailed description of all asset fields in the Enterprise Asset Management application.

Field	Description
Display name	Name of the asset as it appears in record lists. Automatically set when asset is created, based on Asset Tag and Model fields.
Model	Specific product model of the asset.Note: If you are creating a consumable asset, you can select any product model that meets the following criteria: The Model type is set to Consumable. The product model falls under the Enterprise good model [sn_ent_model] class or any of its child classes.
Model category	Model grouping of the asset. Based on the model category selected, the asset can be linked to a configuration item.
Parent	Parent asset of the asset. When a parent link is defined, the fields related to assignment and state of the child assets is set to read-only and are populated based on the parent assignment and state fields.
Asset type	Type of multi-component asset. The following are the types of multi-component assets:- Pre-assembled - User-assembled - Simple - Simple with add-on - Pre-assembled with add-on - User-assembled with add-on
Asset tag	Alphanumeric information assigned by your organization to help track the asset.
Configuration item	CI automatically created when this asset is created. The name that appears in this field is based on Serial number and Model. Point to the reference icon to see the configuration item details inherited from the asset record.
Serial number	Serial number of this asset.
State	The current state of the asset. By default, the newly created asset is in Build state. Once you configure the asset and its components, you can change the status of the model. The other state options are: On order In stock In transit In use In maintenance Retired Missing
Substate	Current substate of the asset, such as Available or Reserved. The values in the Substate list change based what you select from the State list.
Asset function	Function as which the asset is used such as Primary, Secondary, Shared, or Loaner.
StockroomNote: This field appears only if you set the State field to In stock.	Stockroom that the asset is located in.
Aisle and space	Aisle and space details of the asset within the stockroom. This field appears only when the state of the asset is In stock or Build.
Reserved forNote: This field appears only if you set the State field to In stock or In transit.	User who the asset is reserved for.
Quantity	Number of items this asset represents. An asset always has a quantity of one unless one or more of these points are true.- It is a consumable. Quantity is unrestricted because consumables are tracked in groups. - It is pre-allocated. Quantity is unrestricted when Model category and Model are defined and Substate is set to Pre-allocated.
Eligible for refresh	Indicates whether or not the asset is eligible for a refresh. If the date in the Installed field is in the past, this check box is shown. This check box is selected automatically two months before the number specified in the model's Useful life (months) field. When the `EAM- Calculate Asset Refresh Eligibility` weekly scheduled job runs, it calculates all of the assets that are eligible for refresh.
Location	Current physical location of the asset. Note: If you set the location to a specific building, floor, or place, the Enterprise Asset Management application automatically populates a corresponding location hierarchy of up to three levels, including the campus, building or structure, and floor that the asset is currently located in. The location hierarchy depicts the hierarchical relationship between the specified location and the corresponding parent locations. You can view the location hierarchy in the Location Hierarchy section of the asset record, which is generated after you fill in all fields and save the form.
Assigned to	Person using or primarily responsible for this item. This field is visible when the asset state is In Use.
Assigned	Date on which the asset was assigned to a user.
Managed by	Person who maintains the asset. This can be different from the person in the Owned by field.
Installed	Date on which the asset was assigned to the person mentioned in the Assigned to field.
Owned by	Person who has financial ownership of the asset. This can be different from the person in the Managed by field.
Warranty expiration	The date the warranty expires.
Company	Company or organization to which this asset belongs.
Department	Department to which the asset belongs.
RFID tag	Real-time radio-frequency identification (RFID) tag that is associated with the asset. See Zebra MotionWorks RFID integration for Enterprise Asset Management for more information on RFID tags.Note: If this asset is a child of another asset and does not contain its own RFID tag, the RFID tag field populates with the RFID tag of the parent asset. If you remove the parent asset, the RFID tag field is cleared for this asset.
MAC address	MAC address of the asset.Important: From the Yokohama release onward, the value in this field is populated based on the MAC address [mac_addr] field in the Asset [alm_asset] table. The MAC address [mac_address] field in the Hardware [alm_hardware] table is deprecated. This field isn't shown on the asset form for consumables and pallets.
Support group	Group responsible for maintaining and managing the asset. The support group can belong to any of the following group types: - Asset managers - Asset techs
Supported by	Specific individual from the support group who is assigned to support the asset.
Comments	Message to add if any.

Field	Description
Vendor	Vendor from which the asset was purchased. For assets automatically created from purchase orders in Procurement, the default value of the Vendor field is the vendor specified on the purchase order.
Opened	Date on which the requested item record was opened. The system automatically populates the field when a request line is specified.
Invoice number	Number of the invoice.
GL account	General ledger account number with which the asset is associated.
Request line	Requested item to which the asset is linked.
Cost	Price at which the asset was purchased.
Cost center	Cost center under which the asset was billed.
Acquisition method	How the asset was acquired. Base system choices are Purchase, Lease, Rental, Loan, and RMA Replacement.For assets automatically created from purchase orders in Procurement, the default value is Purchase
PO number	Purchase Order under which the asset was billed.

Field	Description
Depreciation	Depreciation method that is applied. Base system choices are Declining Balance and Straight Line. The depreciation value is defaulted from the associated Model.
Residual date	Number of days that have passed since the Depreciation effective date.
Depreciation effective date	Date on which the specified depreciation method begins.
Residual value	Value in the Cost field with the depreciation method applied.
Salvage value	Estimated value of an asset at the end of its useful life. This value must be less than or equal to the Cost of the asset.
Depreciated amount	Amount the asset has depreciated.

Field	Description
Lease contract	Name of the lease contract that applies to the asset.
Lease expiration date	Date on which the lease contract expires
Lease term \(months\)	Length of the lease contract, in months.
Monthly lease payment	Amount that you must pay monthly for the lease contract.Note: You can set this field to any currency of your choice.

Field	Description
Disposal order number	A unique number assigned to the asset disposal order.
Disposal vendor	The vendor assigned to carry out the asset disposal order.
Scheduled retirement	Scheduled date on which the asset is retired.
Retired date	Actual date on which the asset was retired.
Vendor disposal order ID	Order number assigned by the vendor assigned to carry out the asset disposal order.
Resale price	Value of the asset when it is retired. For example, if the asset is donated, the value used when reporting taxes.
Disposal date	The date when the asset disposal order process is completed.
Beneficiary	Organization that receives the asset when it is retired.

Field	Description
Audit number	Audit number of the asset.
Audit type	Type of audit that was carried out on the asset.
Last audit date	Date on which the last audit was done.
Last audit state	State of the last audit.
Audited by	Person who performed the last audit.

Field	Description
RFID tag	Real-time radio-frequency identification \(RFID\) tag that is associated with the asset. For more information on RFID tags, see Zebra MotionWorks RFID integration for Enterprise Asset Management.
Type	Type of RFID tag that is associated with the asset.
Tag source	Source of the asset's RFID location data that is stored and transferred through the RFID tag.
Serial number	Serial number of the asset.
Last blink time	Time at which the RFID tag was last scanned.
Last blink elapsed time	Amount of time that has passed since the RFID tag was last scanned.
Latitude	Latitudinal value of the asset.
Longitude	Longitudinal value of the asset.
Active	Option that indicates if the RFID tag is active. RFID location data can be mapped to the asset only if you select this option.
Site name	Name of the site that the asset is located in.
Zone group	Interrogation zone group that the asset belongs to.
Zone group dwell	Amount of time for which the asset belongs to the specified interrogation zone group.
Zone	Interrogation zone that the asset is located in.
Zone dwell	Amount of time for which the asset is located in the specified interrogation zone.
Grid-x	X coordinate of the asset within the designated RFID grid. The RFID system uses the XYZ coordinates to pinpoint the location of the asset.
Grid-y	Y coordinate of the asset within the designated RFID grid. The RFID system uses the XYZ coordinates to pinpoint the location of the asset.
Grid-z	Z coordinate of the asset within the designated RFID grid. The RFID system uses the XYZ coordinates to pinpoint the location of the asset.
Status	Status of mapping RFID location data to the asset. If the data is successfully mapped to the asset, this field is set to Matched. If the data is not mapped to the asset, this field is set to Unmatched.Important: RFID location data can be mapped to the asset only if you select the Active option in the RFID form section. Tip: You can view and take action on the asset records that have an RFID Status of Unmatched by using the Unmatched RFID tags important action that appears on the Overview tab of the Enterprise asset estate view. For more information on the Enterprise asset estate view, see Enterprise asset estate overview for Enterprise Asset Workspace.

Field	Description
Work notes	Work notes are updated for the following cases: - Updates to Assigned To, Managed To State, Substate, and Reserved fields of asset. The columns for these fields are audited by default and any update is recorded in the work notes. - Work notes are updated when asset is received by a purchase order and transfer order. These work notes help in tracking life cycle of the asset.