Roles installed with Privacy Management

The GRC: Privacy Management application installs the roles for the privacy analyst, the privacy manager, and the privacy administrator to perform their respective tasks.

Role title \[name\]	Description	Contains roles
Privacy Analyst\[sn\_privacy.analyst\]	Privacy analysts are responsible for managing the privacy compliance posture of the processing activities owned by them. They perform the following tasks:- Assess the processing activities regularly by sending and reviewing privacy impact assessments. - Work with the management and business users to identify and manage controls related to a processing activity. - Manage and resolve the concerns of business users about compliance-related issues and policy exceptions. - Test and monitor control effectiveness.	- sn\_grc\_workspace.task\_reader - sn\_risk\_advanced.ara\_approver - sn\_risk\_advanced.ara\_assessor - sn\_risk.user - sn\_compliance.user - sn\_privacy\_case.privacy\_case\_analyst
Privacy Manager\[sn\_privacy.manager\]	Privacy managers are responsible for managing the overall organization level privacy compliance posture. They perform the following tasks:- Develop and implement privacy regulations, authority documents, and policies. - Review privacy regulatory requirements and policies. - Design and monitor controls to deal with violations of privacy regulations and internal policies. - Plan privacy programs and scope entities. - Creating privacy impact assessment templates. - Continuously monitor control effectiveness and recommend effective improvements. - Supervise the privacy compliance team. - Report to management and the Board of Directors on compliance posture. - Discover who is implementing privacy regulation for the first time in their organization.	- sn\_compliance.manager - sn\_privacy.analyst - sn\_risk.manager - sn\_grc\_workspace.task\_admin - sn\_compliance.attestation\_creator - sn\_grc\_reg\_change.manager - sn\_privacy\_case.privacy\_case\_manager
Privacy Admin\[sn\_privacy.admin\]	Privacy administrators administer the privacy policy and compliance management. Users assigned this role are responsible for configuring privacy management solutions as per the privacy team's requirements. They perform the following tasks:- Configure privacy impact assessments and automated flows to trigger assessments - Configure rules to auto-create processing activities out of privacy screening assessments. - Monitor the ServiceNow AI Platform dependencies with other applications and modules. - Can read the scripts under Processing activity script configurations related list.	- sn\_privacy.manager - sn\_risk\_advanced.ara\_admin - sn\_compliance.admin - sn\_privacy\_case.privacy\_case\_admin
Privacy assessment responder \[sn\_privacy.assessment\_responder\]	Privacy assessment responders can respond to the privacy assessments as key stakeholders. They can also raise privacy requests from the portal.	- sn\_grc\_workspace.task\_reader - canvas\_user
Privacy business user \[sn\_privacy.business\_user\]	Privacy business users can edit the assigned processing activities in the Discover state, and also respond to the assessments.	- sn\_grc\_workspace.task\_reader - canvas\_user - sn\_privacy\_case.privacy\_case\_business\_user - sn\_grc.business\_user
Privacy developer \[sn\_privacy.developer\]	Privacy developers can write custom scripts	sn\_privacy.admin
If the Privacy Employee User application is installed, then the following roles are available.
Privacy employee user \[sn\_privacy\_emp.privacy\_employee\]	Enables your employees to perform the following operations from the Employee Center: - Proactively request privacy impact assessments \(PIAs\) for new implementations, applications, and processes from the Employee Center. - Report privacy cases related to data privacy policy and regulatory violations. - Read and acknowledge organizational privacy policies - Create policy exceptions. - Create privacy issues.	- sn\_grc.issue\_employee\_user - sn\_compliance.policy\_ack\_employee\_user - sn\_compliance.policy\_exception\_employee\_user
If the GRC: Privacy Lite User application is installed, then the following roles are considered as lite operators.
- sn\_privacy.assessment\_responder - sn\_privacy\_case.privacy\_case\_business\_user - sn\_privacy.business\_user - sn\_grc\_pdr.data\_owner\_admin	Users with the lite operator role can do the following: - Respond to privacy assessment tasks as business users. - Work on the processing activity as a business user when it’s assigned to you to collect the required details. - Respond to the processing activity's criticality risk assessments and object-based assessment. - Respond to the detailed privacy risk assessments on each risk identified on a processing activity. - Work on breach assessments and other privacy case tasks. - Respond to the assessment and investigation tasks assigned by the privacy team. - Work on personal data rights action tasks to handle data according to the requester's requests. - Respond to the assigned control attestations. - View, update, and close assigned issues. - Create, update, and close assigned remediation tasks. - Respond to the assigned manual indicator tasks.

Parent Topic:Privacy Management reference