Workplace contract new record form
As lease administrator and manager you can use the workplace contract new record form to create new lease contracts.
| Field | Description |
|---|---|
| Number | System generated sequential number. |
| Contract model | Model the contract is assigned to, which should be Lease. |
| Vendor | Landlord responsible for the contract. |
| Contract Number | Unique number identifying the contract record. |
| Name | Name for the contract. |
| Start date | Date on which the contract takes effect. |
| End date | Date on which the contract expires. |
| Lease type | Type of lease. The available values are Gross Lease, Modified Gross Lease, Net Lease, Double Net Lease, and Triple Net Lease |
| Leed certification score | Leadership in Energy and Environmental Design \(LEED\) level. The available values are Certified, Silver, Gold, and Platinum. |
| Notice duration \(months\) | Notice period to be given to the lessor in case the contract is not extended. |
| Lease terms \(months\) | The contract term in months. |
| Original lease commencement | Date of commencement on the original lease. |
| Original lease expiration date | Date of expiration on the original lease. |
| State | Current state of the contract. The field values are Draft, Active, Expired, or Canceled. |
| Substate | Current substate of the contract. The field values are Awaiting Review, Under Review, Approved, or Rejected. |
| Contract Administrator | Person responsible for managing the contract and interacting with the vendor. |
| Approver | User who approves or rejects the contract. |
| Business Owner | The user who requested a workplace contract. |
| Lease class | Income lease or Expense lease. - Select Income lease in the case of subleasing when the organisation receives income. - Select Expense lease in the case of a regular lease when organisation has an expense. |
| Accounting type | Accounts payable or Accounts receivable. - Select Accounts payable if it is a regular lease where the organisation pays rent. - Select Accounts receivable if the organisation earns rent from the lease contract. |
| Rent commencement date | The date when rent commences. |
| vacate date | The date when the premises has to be vacated on lease expiration. |
| Possession date | Date when the leased property can take up possession. |
| Tenant | Tenant of a contract. |
| Primary use | The purpose for which the leased premises would be used. |
| Description | Brief description of the contract. |
| Field | Description |
|---|---|
| Rentable area | Total rentable area of the leased premises. |
| Unit of measurement | Units of the rentable area and useable area. |
| Useable area | Total usable area of the leased premises. |
| Field | Description |
|---|---|
| Payment schedule | Schedule that defines when to make payments, for example, Monthly or Annually. |
| Payment amount | Amount that has been paid on the contract to date. |
| Total cost | Final cost of the contract after adjustments have been applied. |
| Yearly cost | Yearly cost of the contract. |
| Vendor account | Vendor account associated with the contract. |
| PO number | Purchase order number assigned to the contract. |
| Cost center | Cost center that is financially responsible for the asset. |
| Security deposit | The returnable sum paid to the lessor to cover for possible loss or damage. |
| Has rate card | Option to indicate whether the contract has an associated rate card. |
| Field | Description |
|---|---|
| Automatically renew/extend | Indicates whether the contract can be renewed or extended at the end of its term. |
| Options | Duration of the contract renewal or extension, for example, 1 year. |
| Renewal start date | Date on which the contract renewal or extension takes effect. |
| Renewal end date | Date on which the contract renewal or extension ends. |
| Cost adjustment type | Type of cost adjustment applied to the contract. The available values are Fixed, Manual, or CPI \(consumer price index\). |
| Cost adjustment amount | Numerical increase or decrease in price of contract. A negative number indicates a decrease in price. You can specify a value for either Cost adjustment or Cost adjustment percentage but not both. |
| Cost adjustment percentage | Percentage increase or decrease in price of contract. A negative percentage indicates a decrease in price. You can specify a value for either Cost adjustment or Cost adjustment percentage but not both. |
For detailed information on how to create workplace contract, see Create workplace contracts in Core UI
Parent Topic:Workplace Lease Administration references
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